Invoice to Excel converter
A vendor emails a PDF you screenshotted, or hands you a printed invoice — this reads the line items, quantities, and totals into a real spreadsheet you can reconcile against, instead of typing each row by hand.
5 of 5 extractions left this month on the free plan
Drop a screenshot here, or click to browse
You can also paste with Ctrl / Cmd + V · JPG, PNG, WEBP up to 10 MB · PDF (Premium) · Select several at once (Premium)
How it works
- 1
Upload the invoice
A screenshot, a photo of a printed copy, or an export from your inbox — any JPG, PNG, or WEBP works.
- 2
Line items become rows
Item descriptions, quantities, unit prices, and line totals are read into columns in the order they appear on the invoice.
- 3
Check the totals, then export
Amounts matter most on an invoice — verify the totals column against the printed total before exporting to .xlsx or .csv.
Why invoices specifically are worth automating
A single invoice takes a few minutes to retype; a stack of them from a month of vendor emails and receipts is a real chunk of a bookkeeping afternoon. And it’s exactly the kind of typing where a transposed digit in a total is easy to miss and expensive to catch later. Getting the numbers into a sheet as data — not just visible on a page — is what makes reconciling against a bank statement or expense report actually fast.
What comes through as written
Invoices mix a few different kinds of values, and each is kept exactly as it appears rather than "cleaned up":
- Line-item descriptions, quantities, and unit prices — kept in the original column order
- Currency symbols and thousands separators preserved, not stripped or reformatted
- Invoice numbers and dates kept as text, so a leading zero or a slash-separated date isn’t silently altered
- Subtotal, tax, and total rows come through as their own rows — nothing is summed or recalculated for you
Frequently asked
One image at a time for JPG/PNG/WEBP — upload each page separately and combine the rows afterward. Premium can upload a multi-page PDF directly and pick which page to read.
Clean, typed invoices come through very reliably. Handwritten or low-resolution scans are harder — that’s exactly why every cell is editable before you export, so you can check totals against the original before they reach your sheet.
No. It’s held in memory only long enough to extract the table, then discarded — the same as every image processed by ShotToSheet, invoices included.
Free and Pro process one at a time today. Batch upload for Premium is on the roadmap.
Related
Receipt to Excel
For point-of-sale receipts rather than itemized invoices.
Price list to Excel
For supplier price lists and stock sheets rather than invoices.
Screenshot to Excel
The general-purpose version for any table screenshot.
Photo to Spreadsheet
For a printed invoice you only have a phone photo of.
Pricing
Free tier, plus Pro and Premium for higher monthly limits.